APPENDIX I

Description of Recommended NPC Voting System

For the Selection of NPC Nominees

for Trustee of the BUFSD

Principles Underlying NPC Voting Procedures:

- In each Voting Round, other than a Run-Off Qualification Voting Round (RQR), each NPC member will cast one vote for each Trustee seat up for election for which a nominee has not been elected in a previous round. 

 

- In RQRs, each NPC member will cast one vote to determine candidates who will be included in subsequent Voting Rounds.  The candidate who receives the fewest votes in a RQR will not be included in subsequent Voting Rounds.  A candidate may not be elected as a nominee in a RQR.

- A candidate will not be elected as nominee due to the elimination of another candidate.  All votes in which a nominee can be elected will be “contested”, i.e., there will be more candidates than seats for which a nominee has not been elected.

- Voting is non-cumulative.

- Tallies of votes are not disclosed by vote counters.  Candidates who are nominated (i.e. receive 14 or more votes, except as otherwise provided herein) are identified as nominees and, in RQRs, members advancing to the next Voting Round are identified. Vote counts are not to be disclosed to Committee members.

- Only NPC members who have personally interviewed ALL individuals seeking the NPC nomination as Trustee are eligible to vote in the nominee selection process. Participation by all NPC members is urged.  

- Before voting begins in contested elections, it is recommended that each NPC member should be allowed not less than 3 minutes to discuss his/her criteria for evaluating candidates and to discuss their impressions of individual candidate’s strengths/weaknesses.  After each NPC member has been heard, it is further recommended that the Committee hold an open discussion of not less than 20 minutes.  Proxy votes (that is, votes cast by NPC members who are not physically present at the election meeting) are counted for the first round that such NPC members are not physically present at the election meeting.  Proxy votes will not be counted for any rounds subsequent to the first round that such NPC members are not physically present at the election meeting.  

- It is recommended that between voting rounds the Committee hold an open discussion of a length to be determined by the Committee.

 

- All voting shall take place during one election meeting, unless a second vote night is approved by a vote of 14 or more members.


 

General Description of Voting Procedures:

a. In Voting Rounds 1 through 3, all candidates other than those who have been elected as nominees in previous rounds are placed on the ballot.  Any candidate receiving 14 or more votes in a round is elected as a nominee.  Voting will cease when the number of nominees elected is equal to the number of Trustee seats up for election.

 

b. In Voting Rounds 4 and after, all remaining candidates are placed on the ballot.  Except as provided in paragraph d. below, any candidate receiving 14 or more votes is elected as a nominee.  The candidate with the fewest votes will be removed from the ballot and NPC members will vote again for the remaining candidates.  Except as provided in paragraph d. below, any candidate receiving 14 or more votes is elected as a nominee.  This voting procedure will be repeated until nominees have been elected for all Trustees seat up for election. Note: At such time as the number of applicants eligible for election is one greater than the number of Trustee seats for which a nominee has not been chosen in a previous Round, all candidates will be listed on the ballot.  This voting procedure will be repeated until the number of nominees elected in all Voting Rounds is equal to the number of Trustee seats open for election.

c. If in Voting Rounds 4 and later, the number of candidates exceeds the number of seats for which a nominee has not been elected by two or more, and there is a tie for the candidate with the fewest votes, then a RQR will be held. Candidates tied for the fewest votes will be placed on a ballot.  Each member will place one vote for the candidate which he/she supports to be placed on the ballot for the next Voting Round.  The candidate with the fewest votes will be removed from the ballot and another Voting Round will take place.  In the event that a RQR results in a tie for fewest votes, the procedure will be repeated until a one candidate receives the fewest votes.

d. If, at any time after Voting Round 4, the number of applicants eligible is one (1) greater than the number of Trustee seats for which a nominee has not been chosen in a previous Round, and if no applicant has been elected with 14 votes for two (2) successive Rounds, then in the third successive round the number of votes required shall be reduced to 13 votes, and each Round thereafter the votes required to elect shall be reduced by one (1) vote per Round until a nominee is elected.  By way of example, if there is one Trustee seat available as of Round 5 and two candidates remaining, and neither candidate remaining receives 14 votes in Round 5 or Round 6, then in Round 7 the number of votes required is reduced to 13, and if no candidate is elected in Round 7 then the number of votes required is reduced to 12 in Round 8, and so on.  

Detailed Description of Voting Procedures:

Definitions

Candidate(s)- Individuals who (1) have submitted complete NPC applications in compliance with NPC procedures; (2) are qualified to seek the NPC nomination for Trustee of the BUFSD;  and, (3) have participated in NPC interview/due diligence process

Nominee(s) - Individuals who have been nominated by the NPC as candidates to seek election as Trustee of the BUFSD with the endorsement of the NPC.  Except as otherwise herein provided, applicants must receive at least 14 affirmative votes from NPC members to be elected as a nominee.

 

X - # of Trustee seats up for election

 

N - # of nominees elected by NPC

 

 

Round I:         All candidates are on the ballot.

                        Each NPC member casts one vote for each nomination that needs to be filled.

                        Each candidate who receives at least 14 votes is nominated.

                        If fewer than X candidates are nominated, proceed to Round II.

 

Round II:       Candidate(s) nominated in Round I do not appear on the ballot.

                        Each NPC member casts a number of votes equal to the number of nominations that remain to be filled.

                        Each candidate who receives at least 14 votes is nominated.

                        If fewer than X candidates are nominated in Rounds I and II, proceed to round III. 

Round III:      Candidate(s) nominated in Rounds I and II do not appear on the ballot.

                        Each NPC member casts a vote equal to the number of nominations that remain to be filled.

                        Each candidate who receives at least 14 votes is nominated.

                        If fewer than X candidates are nominated in Rounds I, II, and III and if there are more than “X-N+1” candidates in contention, proceed to round IV.

                        If there are “X -N+1” candidates, repeat Round III until remaining nominees are elected.

 

Round IV+     The following candidates do not appear on the ballot:  (a) candidate(s) nominated in previous rounds, and (b) the candidate who received the fewest votes in the previous round.  

                        If there is a tie for fewest votes in the Voting Rounds 4 or later, the tie is broken by a Run-off Qualification Voting Round (RQR).  Each NPC member casts one vote for one of the candidates tied for fewest votes. The candidate who receives the fewest votes does not appear on the ballot, with the other candidate(s) appearing on the ballot.  In the event of a tie in a ROQVR, subsequent ROQVR votes will be held on the same basis until one candidate receives the fewest votes – this candidate will not appear on the ballot.  

                        Each NPC member casts a number of votes equal to the number of nominations that remain to be filled.

                        Each candidate who receives at least 14 votes is nominated.

                        If fewer than X candidates are nominated in Rounds I, II, III, IV etc., and if there are more than “X-N+1” candidates in contention, repeat Round IV procedure until there are “X-N+1” candidates.  

 

                        When there are “X-N+1” candidates, the following candidates do not appear on the ballot:  (a) candidate(s) nominated in previous rounds, and (b) candidate (s) who received the fewest votes in any previous round.  

                        Each NPC member casts a number of votes equal to the number of nominations that remain to be filled.

                        Each candidate who receives at least 14 votes is nominated.

                        This process is repeated until all nominations are filled.

 

Round V+       If the number of applicants available is one greater than Trustee seats available, and if no applicant has been elected for two consecutive rounds, then:

                        (1)  in the next round of voting the number of votes required is reduced to 13; and 

                        (2) in each successive Round thereafter the number of votes needed is reduced by one vote until a candidate is elected.